Career Opportunities

New Opportunity: Business Manager

Title: Business Manager

Classification: Full time or close

Reports to: Executive Director

Job Summary: The Business Manager serves as part of a small but vibrant team to manage the financial activities of the Newport Historical Society. This position works with a part-time Staff Accountant who reconciles accounts, manages employee benefit programs, prepares reporting to the Board, and provides a second set of eyes on all activities. Reports to the Executive Director.

Responsibilities include but are not limited to :

Performs all day-to-day financial activities for the Society including:

  • • Maintenance of financial records and bookkeeping (accounts payable and receivable).
    • Reports and manages payroll records and prepares the bi-weekly payroll (with an outside service).
    • Works with the Society’s Staff Accountant to provide the auditor with what is needed to prepare the audit and 990s each year.
    • Maintains personnel files.
    • Monitors, dispenses, and reconciles petty cash.
    • Works with major suppliers, vendors and contractors to maintain appropriate contractual relationships and keeps records of these.
    • Orders office supplies.
    • Oversees financial activities of the Museum Store and works with the Store Manager, Education Director, and any staff involved in financial operations to ensure that there are good financial records of all Society activities.
    • Supports other Historical Society activities as appropriate

 

Qualifications:

  • • Bachelors degree or the equivalent at a minimum
    • At least 5 years of experience in financial administration, and familiar with bookkeeping, non-profit and fund accounting practices
    • Strong knowledge of QuickBooks
    • Proficiency in Microsoft Office, Excel, Word & Outlook
    • Ability to be both self-directed and a team player
    • Must have excellent organizational skills, strong attention to detail and follow-up
    • Ability to interact with all levels of company personnel
    • Capable of multi-tasking and being able to prioritize

 

Salary: $50,000 – $53,000 FTE

 

Please send a resume and cover letter to rtaylor@newporthistorical.org

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